ESVS 2025

23 - 26 September 2025

Istanbul, Türkiye

Event manager logistics

Udo Smit

Phone +31 (0) 348 478016

Email events@todayslogistics.nl

Exhibition dates and hours

  • Monday, September 22 08.00 - 20.00 hrs. Exhibition construction build up

    Monday, September 22 20.00 - 22.00 hrs. Cleaning Exhibition Area

    Tuesday, September 23 09.00 - 12.00 hrs. Setup exhibition for sponsors

    During the construction build up we will provide a schedule for the build, there is limited entrance access, and this can’t be blocked the all-time. The construction will be scheduled between 08:00 - 20.00 on Monday 22 September.

    Before starting the installation of your booth, you should report to the Registration Desk to receive move-in instructions. The Exhibition Management unfortunately cannot provide move-in assistance.

  • Tuesday, September 23 12.00 - 18:00 hrs.

    Wednesday, September 24 08.00 - 18:00 hrs.

    Thursday, September 25 08.00 - 18:00 hrs.

    Friday, September 26 08.00 - 13:30 hrs.

    Kindly note 30 minutes before the start of the programme until 30 minutes after the final session you may enter your stand. Please check at the Registration Desk for the final program.

  • Friday, September 26 13.30 – 20:00 hrs.

    For safety reasons, breakdown cannot commence before the official end of the exhibition (Friday, September 26, 2025 at 13.30 hrs, after the final session) and until all visitors have left the exhibition floor spaces.

    Removal of all goods and stand build materials and collection of material from stands by your appointed company cannot commence before the dismantling time. 

    Exhibitors must ensure that any return shipments are clearly labelled (including contact details & shipment destination) and ready for collection from their stands. 

    Any items left uncollected after 20:00 hrs on Friday 26 September will be removed and discarded.

  • Order Form

    Payment Method

    CIPL for Consolidation service and direct shipments

    CIPL for give aways and promos

  • Deadline for pre-advice and documents 1 September

    Latest arrival at our warehouse in the Netherlands 8 September – or any time before

    Loading of the truck 9 September

    Arrival Istanbul customs border crossing 15 September

    Arrival customs warehouse 18 September

    Delivery to booth 22 September (5 AM unloading due to city restrictions)

    Reloading from booth 26 September (10 PM due to city restrictions)

    Due to strict guidelines on customs clearance, we suggest starting your shipping process as early as possible.

    The deadline for final, checked, and correct documents is the same for everyone, even when you arrange shipping to our Istanbul warehouse yourself.

    Any shipments send without prior checking can get delayed.

    Please contact us at events@todayslogistics.nl before starting any shipping procedures.

  • Shipping rates

    Shipping tariff: 

    Consolidation service – exhibits, all to return

    From arrival our NL warehouse up to delivery booth and return pick-up

    Including customs formalities and transport back to our warehouse

    EUR 600 per CBM

    This rate is valid for shipments that travel in our consolidated service which starts from our warehouse in NL and also need to return back to your premises after the event.

    Airfreight service (promotional materials and give aways) One Way

    From arrival our NL warehouse up to delivery booth 

    Including customs formalities for promotional material and give aways

    EUR 17,5 per kg CW

    1 CBM = 167 kg

    Customs inspection charges, if applicable

    EUR 450 per shipment

    Excluding duties and vat, charges per outlay +10% with a minimum of EUR 50

    This rate is valid for shipments that do not need to return.

    The cargo needs to get delivered to our warehouse in NL and will be shipped via airfreight to the booth.

    From free arrival Istanbul warehouse, customs and delivery up to booth

    EUR 1500 basic fee

    Booth delivery EUR 75 per CBM

    10% Bond Fee of CIF Value

    This rate is valid for sponsors that arrange their own shipping to TR.
    It is valid from arrival our Istanbul warehouse.

    All shipping costs prior to arrival are for the shipper.

    From here, we ensure customs clearance and delivery to booth, both for returning and non-returning items.

    From booth up to warehouse including customs export

    EUR 1500 basic fee

    Pick-up from booth EUR 75 per CBM

    This rate is valid for sponsors that arrange their own export shipping TR.
    It is valid from booth back to our Istanbul warehouse.

    All shipping costs after loading the consignee.

    We collect the cargo from the booth, transfer to our warehouse and raise 1x export document per shipment.