ESVS 2026
6 - 9 October 2026
Belgrade, Serbia
Event manager logistics
Udo Smit
Phone +31 (0) 348 478016
Email events@todayslogistics.nl
Exhibition dates and hours
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Monday, October 5 08.00 - 20.00 hrs. Exhibition construction build up
Monday, October 5 20.00 - 22.00 hrs. Cleaning Exhibition Area
Tuesday, October 6 09.00 - 12.00 hrs. Setup exhibition for sponsors
During the construction build up we will provide a schedule for the build, there is limited entrance access, and this can’t be blocked the all-time. The construction will be scheduled between 08:00 - 20.00 on Monday 5 October.
Before starting the installation of your booth, you should report to the Registration Desk to receive move-in instructions. The Exhibition Management unfortunately cannot provide move-in assistance.
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Tuesday, October 6 12.00 - 18:00 hrs.
Wednesday, October 7 08.00 - 18:00 hrs.
Thursday, October 8 08.00 - 18:00 hrs.
Friday, October 9 08.00 - 13:30 hrs.
Kindly note 30 minutes before the start of the programme until 30 minutes after the final session you may enter your stand. Please check at the Registration Desk for the final program.
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Friday, October 9 13.30 – 20:00 hrs.
For safety reasons, breakdown cannot commence before the official end of the exhibition (Friday, October 9, 2026, at 13.30 hrs, after the final session) and until all visitors have left the exhibition floor spaces.
Removal of all goods and stand build materials and collection of material from stands by your appointed company cannot commence before the dismantling time.
Exhibitors must ensure that any return shipments are clearly labelled (including contact details & shipment destination) and ready for collection from their stands.
Any items left uncollected after 20:00 hrs on Friday 9 October will be removed and discarded.
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Deadline for pre-advice and documents 25 August
Latest arrival at our warehouse in the Netherlands 8 September – or any time before
Due to strict guidelines on customs clearance, we suggest starting your shipping process as early as possible.
The deadline for final, checked, and correct documents is the same for everyone, even when you arrange shipping to our Belgrade warehouse yourself.
Any shipments send without prior checking can get delayed.
Please contact us at events@todayslogistics.nl before starting any shipping procedures.
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Shipping rates
Shipping tariff:
Consolidation service – exhibits, all to return
From arrival our NL warehouse up to delivery booth and return pick-up
Including customs formalities and transport back to our warehouse
EUR 600 per CBM + EUR 200 Basic Fee
This rate is valid for shipments that travel in our consolidated service which starts from our warehouse in NL and also need to return back to your premises after the event.
Airfreight service (promotional materials and give aways) One Way
From arrival our NL warehouse up to delivery booth
Including customs formalities for promotional material and give aways
EUR 17,5 per kg CW
1 CBM = 167 kg
Customs inspection charges, if applicable
EUR 450 per shipment
Excluding duties and vat, charges per outlay +10% with a minimum of EUR 50
This rate is valid for shipments that do not need to return.
The cargo needs to get delivered to our warehouse in NL and will be shipped via airfreight to the booth.
From free arrival Barlgrade warehouse, customs and delivery up to booth
EUR 1500 basic fee
Booth delivery EUR 75 per CBM
This rate is valid for sponsors that arrange their own shipping.
It is valid from free arrival, customs cleared our Belgrade warehouse.All shipping costs prior to arrival are for the shipper.
From booth up to warehouse including customs export
EUR 1500 basic fee
Pick-up from booth EUR 75 per CBM
This rate is valid for sponsors that arrange their own export shipping.
It is valid from booth back to our Belgrade warehouse.All shipping costs after loading the consignee.
We collect the cargo from the booth, transfer to our warehouse and load in the collection truck
Storage of Empties
EUR 200 basic fee + EUR 55 per cbm, minimum 2 CBM